Procurement and Logistics Coordinator

Division: Food Bank

Benefits: Yes

FLSA Status: Non-Exempt

Salary: $20.88 Hourly Rate

Type: At-Will, Full Time

 

Work Schedule: Monday-Friday 8:00 a.m. to 5:00 p.m.

POSITION SUMMARY

The Procurement and Logistics Coordinator supports the mission of the CAPSBC Food Bank by ensuring efficient transportation
processes and expanding food resources. Our service programs and partner agency network of more than 200 organizations serve the largest geographical county and one of the most food-insecure counties in the nation. As part of the CAPSBC Food Bank team, this role will coordinate all program material purchasing and work to increase food donations to ensure the maximum of fresh, healthy foods are making it to people in need. Additionally, this role oversees the scheduling of all incoming products and a small portfolio of commercial vehicles. This position may require occasional travel throughout San Bernardino County..

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ESSENTIAL DUTIES AND RESPONSIBILITIES

Logistic

1. Plan, manage, and lead logistics related to a food bank warehouse operation.
2. Manage a portfolio of commercial vehicles including maintenance, deliveries, and pick-up schedule.
3. Coordinate Mobile Pantry vehicle and program.
4. Maintain vehicle records including maintenance, compliance, CAPSBC inspections, and CHP-related activity.
5. Scheduling of all incoming shipments and donation pick-ups.
6. Coordinate truck and/or trailer rentals as needed.
7. Comply with and communicate all DOT and OSHA laws pertaining to transportation.
8. Ensure all fleet vehicles are kept safe and properly maintained.
9. Communicate changes, updates, and status of fleet especially as it pertains to operational impact with warehouse manager.

Procurement

10. Act as liaison between the food bank, product donors, and the food industry.
11. Administer food acquisition initiatives to ensure continued growth and increases in dominated food resources.
12. Conduct donor cultivation and outreach to potential food donors.
13. Develop and maintain good working relations with vendor, store, and distribution center personnel.
14. Strengthen donor/vendor relationships with existing new food donors to promote long-term donor retention.
15. Create and process purchase orders for goods and services including procurement of bids and quotes.
16. Conduct Request for Proposal (RFP) and Request for Quote (RFQ) activities.
17. Identify vendors and distributors to optimize the acquisition of the purchased products.
18. Optimize the current sourcing program while planning strategies to grow and strengthen the program to best serve the region.
19. Conduct regular vendor evaluations to ensure good stewardship of food bank funds.
20. Ensure consistency, quality, and variety of products and the most economical use of food bank funds.
21. Select, bid on, and/or purchase products under grant projects including CalFood and Tax Check-Off funds while ensuring food
is procured in compliance with funding source requirements.
22. Oversee response to unplanned donations and work in conjunction with the Operations staff and member agencies to respond
to donation offerings in a prompt, effective and efficient manner.
23. Monitor food donor recognition to demonstrate Food Bank and recipient appreciation

General Duties

24. Address any problems or complaints that may arise quickly and amicably.
25. Comply with all regulations, laws, and CAPSBC procurement policies.
26. Track, analyze, and report on selected metrics; i.e., pounds, donations by category, donations by the donor, current donor lists, lapsed donor strategies, prospective donors, purchased food pounds, product demands, and EFAP programs.
27. Assist in continuous improvement and customer stakeholder satisfaction opportunities.
28. Provide professional, responsive, and appreciative customer service to all food industry partners.
29. Participates in special projects and events.
30. Other duties as assigned.

Knowledge of

31. General logistics and procurement principles.
32. Effective customer service techniques.
33. Effective communication, public relations techniques, and networking practices.
34. Standard office procedures and standard office equipment operation.
35. Business English usage, grammar, spelling, vocabulary, and punctuation.
36. Challenges and needs of poor, disadvantaged, disabled, homeless, and elderly persons and families.

ABILITY TO

 

  1. Organize, conduct, and direct activities and training with community organizations and community members of varied technical ability.

  2. Proficiency with MS Office and CRM system (e.g. Salesforce, ServiceNow, Zen Desk, Net Suite, Dynamics), or other comparable CRM systems.

  3. Proficiently operate standard office equipment, including computer hardware and software applications associated withthe performance of assigned work (i.e., MS Word, MS Excel, MS Access, MS PowerPoint, MS Outlook, Adobe Reader, Internet Explorer, and CRM data systems).

  4. Maintain a database and conduct routine maintenance as needed to ensure data integrity.

  5. Work with large data sets across multiple programs.

  6. Prepare, analyze, and interpret reports, statements, and written material.

  7. Model and articulate CAPSBC’s commitment to diversity, excellence, and professionalism in all facets of the work.Community Impact Coordinator (04/2021) Page 3 of 4

  8. Establish and maintain professional boundaries while working with clients and volunteers.

  9. Demonstrate a positive attitude, self-motivation, well organized, resourcefulness, and excellent interpersonal skills.

  10. Maintain strict confidentiality.

  11. Plan, develop, and direct multiple projects.

  12. Work in a fast-paced environment with shifting priorities.

  13. Operate agency/personal vehicle for official business purposes in a safe manner.

  14. Work overtime, occasional weekends, and/or evenings as needed.

MINIMUM EDUCATION AND EXPERIENCE

1. Associate’s Degree required in business, sociology, social science, social work, education, or a related field; Bachelor’s Degree preferred.
2. 1-2 years procurement, logistics, sales, and/or nonprofit development experience.
3. Experience soliciting in-kind donations.
4. Customer service-oriented.
5. Understanding of delivery and receiving logistics
6. Proficiency in Windows-based computer software; excellent skills required in Excel, Word and Outlook; Salesforce experience
a plus.
7. Excellent oral and written communication skills, highly organized, and strong attention to detail.
8. Experience in the food industry a plus.
9. Proven success in sales and cold calling
10. Understanding of budget management
11. Effective business acumen.
12. Ability to develop strategic relationships with stakeholders.
13. Must be self–directed and possess the ability to manage multiple projects and competing priorities while maintaining high
levels of performance.
14. Must represent CAPSBC Food Bank with professionalism when interacting with external and internal stakeholders.
15. Must possess a valid California Driver’s License and a clean driving record

PHYSICAL AND ENVIRONMENTAL REQUIREMENTS

Position requires intermittent sitting, standing, walking, twisting, and bending. Simple grasping and hand manipulation, as well as, reaching above and below shoulder level. Must be able to lift boxes weighing up to 50 pounds. Requires working indoors in a temperature-controlled environment with some exposure to copies and printer chemicals and/or fumes. May be required to perform physical work, including working in outdoor environments.

BENEFITS

​1. Medical –Subject to required employee monthly contribution.
2. Dental- 100% employer paid for employees.
3. Vision and contact lens benefits every two (2) years subject to required employee co-pays and plan option.
4. Employer paid Group Life insurance coverage benefit of two (2) times the annual salary up to $200,000 plus AD & D coverage.

5. Voluntary supplemental life insurance coverage.
6. Fourteen (14) Paid Holidays.
7. Vacation benefits do not accrue during the first six (6) months of employment. An employee must successfully complete
their six-month evaluative period and then vacation benefits will start accruing and are available for use. Vacation benefits
are accrued on a bi-weekly basis as follows:
     • 1-5 years (3.08 hours per pay period = 10 days)
     • 6-14 years (4.62 hours per pay period = 15 days)
     • 15-over (6.15 hours per pay period = 20 days)
8. Sick leave is earned at a rate of 3.69 hours per pay period for full-time employees.
9. 403b retirement program which CAPSBC contributes 6% of employee’s gross salary once the employee meets the
program requirements and employees may voluntarily contribute up to the specified Internal Revenue Service Requirements.
10. Social Security paid by employees is matched by CAPSBC, as well as Medicare.

11. Merit advancements.

SPECIAL REQUIREMENTS

Applicants considered for an interview must submit a Department of Motor Vehicle (DMV) Driving Report (dated within the previous 90 calendar days) upon request from the CAPSBC Operations/Human Resources Division. An unacceptable DMV Driving Report will result in no further consideration for the position applied for.

SELECTION PROCESS

Following an administrative review of each application, only the most qualified applicants will be invited to an oral interview. After the hiring interviews have been completed, a background check (including verification of criminal records, education, employment, and social security) will be conducted on the candidate (s) being considered for employment. Once the background checks (s) have been completed and reviewed, a conditional offer of employment will be made to the recommended applicant for hire. The conditional offer is contingent on the applicant passing a pre-employment physical examination only to include urine drug testing and TB screening. An offer of conditional employment will be withdrawn upon failure to pass the physical examination.  The recommended applicant shall submit original documentation to establish both work authorization and identity (per the Immigration Reform and Control Act of 1986). The recommended applicant is encouraged to participate in the agency’s payroll direct deposit program. In those instances where the recommended applicant cannot participate in the direct deposit program, the recommended applicant will have the opportunity to participate in a pay card program.

APPLICATION

Submit a completed CAPSBC Application form to the Operations/Human Resources Division, 696 S. Tippecanoe Avenue, San Bernardino, CA 92408-2607. Applications must be typed and not handwritten. Handwritten applications will not be accepted for employment opportunities.  Applicants can go to the CAPSBC website to complete an application online, print it, and submit the completed application to the Operations/Human Resources Division. If you change your address or phone number after filing an application, please notify CAPSBC Operations/Human Resources Division immediately.

 

Resumes will not be accepted as a substitute for completion of the work history portion of the application. The information you provide will be used to verify and evaluate your qualifications. Failure to fully complete the application and/or provide information on it that clearly demonstrates possession of the position requirements will result in no further consideration.

Community Action Partnership of San Bernardino County is an EQUAL OPPORTUNITY / ADA COMPLIANT EMPLOYER. For further information regarding this position, contact the Operations/Human Resources Division at (909) 723-1532. 696 South Tippecanoe, San Bernardino, CA 92408-2607