FLSA Status: Non-Exempt
Type: At Will, Full Time
Work Schedule: Monday-Friday 8:00 a.m. to 5:00 p.m.
Under the general direction of the Chief Financial Officer, the Accountant performs complex professional level accounting duties requiring the preparation, interpretation, and maintenance of the Agency’s financial statements and reports; establishes new accounting procedures and controls; analyzes and advises management on a variety of fiscal matters. This position is characterized by the responsibility to independently provide professional analysis and fiscal interpretation requiring substantial understanding and application of the principles of accounting.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Develops and recommends accounting control methods to improve existing policies and procedures.
2. Advises management on accounting standards and procedures in a variety of accounting and budgetary issues.
3. Prepares a variety of complex accounting, statistical and narrative reports requiring extensive analysis and interpretation of data including job costing, budget to actual analytics, job profit/loss analysis, and other reports for Agency management.
4. Participates in various meetings with Agency administration and/or managers to discuss operational matters or to explain recommendation for change.
5. Supervises technical and clerical personnel in the preparation of manual or computerized ledger entries, reconciliations, trial balances and other fiscal record keeping duties.
6. Coordinates with warehouse administrative staff in managing the inventory sub-ledger including monitoring and analysis of inventory transactions and posting the monthly material cost allocation to work-in-process jobs.
7. Accounts for fixed assets including posting of additions, deletions, and monthly depreciation to the general ledger in
accordance with Agency policies and procedures. Also responsible for bi-annual fixed asset inventory.
8. Prepares contract billings and posts receivables/revenue on a monthly basis to the general ledger and submits invoices to the Chief Financial Officer for approval.
9. Updates the accounts receivable aging report and notifies management of payments received or old balances.
10. Interprets financial and operational contract terms to ensure compliance with federal and state regulations.
11. Monitors budget performance against projected performance of contracts to ensure that budget objectives are met; and develops recommendations to improve the fiscal operation of the programs.
12. Establishes and maintains statistical, bookkeeping, and accounting control records, makes journal entries, posts to general and subsidiary ledgers, and balances accounts.
13. Deposits donations or customer payments electronically and posts cash receipts to the general ledger.
14. Trains and evaluates the work of subordinates; and recommends appropriate disciplinary actions as required.
15. Attends meetings, conferences and seminars as directed; performs other duties and works overtime as required.
16. Other duties as assigned by management
1. Audit principles and procedures.
2. Effective customer service techniques.
3. Research and report writing techniques.
4. Principles and practices of budget preparation and administration.
5. Principles, practices, and procedures of general and governmental accounting.
6. Applicable federal and state grant funding source regulations and requirements.
7. Problems and needs of poor, disadvantaged, disabled, homeless and elderly persons and families.
8. Computer word processing, spreadsheet and database applications used with modern accounting systems.
Maintain strict confidentiality; operate a 10-key calculator by touch; speak effectively before groups of people; communicate effectively, both orally and in writing; work independently in obtaining specified objective(s); evaluate, recommend and implement financial procedures and controls; understand, interpret, explain and apply accounting rules and regulations; effectively communicate and interact with personnel at all organizational levels; prepare, analyze and interpret comprehensive financial reports, statements and written materials; preform complex budget and financial analysis involving difficult mathematical and statistical calculations and operations; work effectively with the Community Action Board/Finance Committee, the public and other State and Federal representatives; operate Agency/personal vehicle for official business purposes in a safe manner.
MINIMUM EDUCATION AND EXPERIENCE
1. Bachelor’s degree in Accounting.
2. Three (3) years of paid journey-level professional accounting experience within a nonprofit agency.
PHYSICAL AND ENVIRONMENTAL REQUIREMENTS
Position requires intermittent sitting, standing, walking, twisting, and bending. Simple grasping and hand manipulation, as well as, reaching above and below shoulder level. Must be able to lift boxes weighing up to 25 pounds. Requires working indoors temperature controlled environment with some exposure to copies and printer chemicals and/or fumes.
1. Medical –Subject to required employee monthly contribution.
2. Dental- 100% employer paid for employees.
3. Vision and contact lens benefits every two (2) years subject to required employee co-pays and plan option.
4. Employer paid Group Life insurance coverage benefit of two (2) times the annual salary up to $200,000 plus AD & D coverage.
5. Voluntary supplemental life insurance coverage.
6. Fourteen (14) Paid Holidays.
7. Vacation benefits do not accrue during the first six (6) months of employment. An employee must successfully complete their six-month evaluative period and then vacation benefits will start accruing and are available for use. Vacation benefits are accrued on a bi-weekly basis as follows:
1-5 years (3.08 hours per pay period = 10 days)
6-14 years (4.62 hours per pay period = 15 days)
15-over (6.15 hours per pay period = 20 days)
8. Sick leave is earned at a rate of 3.69 hours per pay period for full-time employees.
9. 403b retirement program which CAPSBC contributes 6% of employee’s gross salary once the employee meets the program requirements and employees may voluntarily contribute up to the specified Internal Revenue Service Requirements.
10. Social Security paid by employee is matched by CAPSBC, as well as Medicare.
11. Merit advancements.
LICENSE AND PERSONAL VEHICLE
Must possess and maintain a valid California Driver License, be insurable and have/maintain a good driving record throughout the course of employment. In addition, applicant must have access to a dependable vehicle and maintain state mandated personal automobile insurance coverage throughout the course of employment. Employees receive reimbursement per mile for use of his/her personal vehicle for business purposes (excluding driving from home and to work) based on the approved IRS mileage rate.
Applicants considered for an interview must submit a Department of Motor Vehicle (DMV) Driving Report (dated within previous 90 calendar days) upon request from the CAPSBC Operations/Human Resources Division. An unacceptable DMV Driving Report will result in no further consideration for the position applied for.
Following an administrative review of each application, only the most qualified applicants will be invited to an oral interview. After the hiring interviews have been completed, a background check (including verification of criminal records, education, employment and social security) will be conducted on the candidate (s) being considered for employment. Once the background checks (s) have been completed and reviewed, a conditional offer of employment will be made to the recommended applicant for hire. The conditional offer is contingent on the applicant passing a pre-employment physical examination only to include urine drug testing and TB screening. An offer of conditional employment will be withdrawn upon failure to pass the physical examination. The recommended applicant shall submit original documentation to establish both work authorization and identity (per the Immigration Reform and Control Act of 1986). The recommended applicant is encouraged to participate in the agency’s payroll direct deposit program. In those instances where the recommended applicant cannot participate in the direct deposit program, the recommended applicant will have the opportunity to participate in a pay card program.
Submit a completed CAPSBC Application form to the Operations/Human Resources Division, 696 S. Tippecanoe Avenue, San Bernardino, CA 92408-2607. Applications must be typed and not handwritten. Handwritten applications will not be accepted for employment opportunities. Applicants can go to the CAPSBC website to complete an application online, print it and submit the completed application to the Operations/Human Resources Division. If you change your address or phone number after filing an application, please notify CAPSBC Operations/Human Resources Division immediately. Resumes will not be accepted as a substitute for completion of the work history portion of the application. The information you provide will be used to verify and evaluate your qualifications. Failure to fully complete the application and/or provide information on it that clearly demonstrates possession of the position requirements will result in no further consideration.